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All Exhibitors must have a current membership!

Consignment sheets and labels are prepared in advance, therefore, one week prior to show change day you will need to submit the title, medium and price of your piece. One volunteer will number the incoming art and the artist will provide a list of the titles, medium and price to the volunteer at the desk to match the assigned numbers. Each artist will have their name printed and be asked to sign the consignment form release. Labels will be prepared and hung by the gallery.

The Gallery hangs your work for you. The artists are not part of the hanging process.

All artwork must be framed, or suitably prepared for public presentation.

All artwork must be framed, or suitably prepared for public presentation. Frames and matting must be in good condition. Appropriate hardware and wires are required. Clip framing and any work not properly prepared for display, will not be hung. Unframed canvasses with staples showing on the sides will not be hung. Wet paintings will not be accepted. Late entries will not be accepted. If too many articles are brought to the gallery and it is decided that attempting to show all the works would be detrimental to the overall display, artists will be asked to retrieve overflow pieces. Final decisions will be left to the show coordinator.

A press release of a least 3/4 of a page in length plus 6 photographs of work that will be in your show, must be emailed directly to the website manager at Make certain to include the reception / meet and greet date and the title for your show. If you are having a draw, you must discuss this with the coordinator. The exhibitor's letter has the due dates listed that need to be followed.

A show fee is collected to assist in funding the gallery promotions. This is not rent.

Posters will be made by the gallery and be available for pick up on the day you bring in your work. It is your responsibility to have them hung in the designated locations. You will be given a list of where they can be hung.

90% of the work on display must be for sale. The Gallery will receipt sales, and pay out the artist within four weeks of the end of the show, retaining a 30% commission.

All artists exhibiting are required to be a member of the Pearl Ellis Gallery and must comply with the policies of the Society.

Artwork is not to be removed before the end of the show. Show change day is now on Monday when the gallery is closed to the public. When the show is over please intial beside your work on the master Consignment sheet, when taking it from the gallery.

It is policy to have the exhibiting artist(s) in attendance as much as possible. Guest artists are not expected to do the book work, open the gallery or put out the sign; but as everyone is a volunteer, the guest artist can help out whenever possible. Guest artists are encouraged to bring artwork along and use the time to paint provided the medium is odour free. Please bring a drop sheet for the floor. The area for the guest artist to work is in front of the window facing the street at the end of the gallery. It is understood that this may not be a possibility with all groups and should not cause anyone any grief.

Everyone taking part in the show must read over and sign an acceptance form.

We request that you have a reception in conjunction with your art show or a meet and greet. These usually are done on the first Saturday of your show. These do not have to be elaborate. The gallery can provide a card table, table cloth, coffee urn and punch bowl. The artist supplies the napkins, food, coffee, cream and sugar, cups and glasses plus punch ingredients. At the end of the day, the artist or group must conduct the clean up of the gallery which includes mopping the floor. Please note that No alcoholic beverages are to be served.

While the Association has some insurance covering liability and building damage, it cannot assume any responsibility for the loss or damage to items displayed or left at the Gallery. Groups must make certain that all art work is picked up at the end of a show. Any work left behind must be taken by someone from the group and not left at the gallery. The gallery does not have storage or staff to handle unclaimed work.

The Annual General Meeting (AGM) is held every November. Please visit the calendar and News pages for more information.



1) All artwork must be framed or suitably prepared for public presentation. Unframed work is acceptable if done on Gallery wrap canvas, painted on all sides. Frames and mats must be in good condition with appropriate hardware and wire. All work must be prepared for hanging by a wire at the back. Clip framing and any work not properly prepared will not be hung. Final decisions will be at the discretion of the hangers and show coordinator.

2) A consignment sheet is provided when you sign work in. One week prior to the show change day you will need to submit your name, title, medium and price of your art work being shown. A show fee is collected from each artist, currently $5 for the three general Members' shows. All artwork is required to be brought into the Gallery between 11am and 1 pm on show change day. Monday is show change day at the gallery. Work will be picked up for the outgoing show between the hours of 9:30 am and 11am, unless arrangements are made in advance with the show coordinator. Artists are required to initial beside their entry on the consignment sheet to indicate removal of their work from the Gallery at this time.

3) During Members' shows, you are limited to ONE entry not taking up an area of more than is detailed in the call for entry; usually 24 by 30 inches; in order to give many members a chance to participate. Your work must be new and not have been shown in the gallery before. The art work must be for sale. You must contact show coordinator with your intent to enter a Members' show by email.

Send by email (, your name, studio name if you have one, email, phone number or whatever method you want people to use to contact you.

Send a brief bio of 2-3 paragraphs about yourself. Look at what others have done on the website and try and follow a similar pattern.

You may also have pictures. You are limited to 2 or 3. Send photos in jpeg format please. Can be any size. Do not imbed them in your document.